ABOUT THE CONFERENCE

Q: What is ICHAMS?

A: ICHAMS (International Conference for Healthcare and Medical Students) is a student-run research conference that takes place at the Royal College of Surgeons in Ireland (RCSI) in Dublin, Ireland every year. The conference welcomes undergraduate and graduate students from across the globe to present their research as oral and poster presentations. Participants will also enjoy keynote speakers, practical workshops, as well as a fun social program.

Q: What is active participation?

A: Active participants are undergraduate or graduate students who have performed research during their studies. Active participants submit their research in the form of a 250 word abstract by the fall deadline each year. The abstracts are reviewed by three RCSI reviewers and are ranked. The top abstracts are selected for oral presentation while the majority of abstracts are selected for poster presentation. There is no guarantee that your abstract will be accepted for presentation at the conference. Abstract submission costs €50 (non-refundable) and this fee includes attendance at the conference and access to all events including keynote speakers and workshops. Click here to submit an abstract.

Q: Do I submit under the graduate or undergraduate categories for abstracts?

A: Undergraduate Category: Research must have been completed during an undergraduate degree or as part of a professional degree including medicine, pharmacy, and physiotherapy. Research completed as part of a Masters degree or PhD will not be accepted. Graduate Category: Research must have been completed as part of a Masters degree or PhD.

Q: When do I hear if my abstract has been accepted?

A: Participants will be informed about abstract decisions a minimum of 45 days before the conference date.

Q: What if my abstract is not accepted?

A: All applicants with an unsuccessful abstract submission will be invited to attend the conference as a passive participant and will be welcome to attend all conference events.

Q: What is passive participation?

A: Any student can enjoy the conference as a passive participant without submitting research. Passive participation costs €25. This gives you access to all conference events including keynote speakers and workshops. Click here to sign up for passive participation.

Q: What if I pay for active or passive participation but cannot attend the conference?

A: Unfortunately we cannot issue refunds for those who decide not to attend the conference.

Q: Will I receive a certificate of attendance for attending ICHAMS?

A: Yes. Certificates of attendance will be distributed at the registration table for delegates who have registered and paid for the conference.

Q: Where is the conference held?

A: At the Royal College of Surgeons, 123 St Stephens Green, Dublin 2, Ireland. For more information on the RCSI, click here.

ABSTRACT SUBMISSION

Q: Do I submit under the graduate or undergraduate category?

Undergraduate research must have been completed during an undergraduate degree or as part of a professional degree including medicine, pharmacy, or physiotherapy. Research completed as part of a Masters degree or PhD should be submitted under the graduate category. If you have any questions, just email ichamsresearch@rcsi.ie.

Q: When will I hear if my abstract has been accepted?

Participants will be informed about abstract decisions between mid-December to early January prior to the conference.

Q: Can I apply for an Invitation Letter for my Visa before I hear about my abstract?

Yes. We would encourage students who require a visa to request an invitation letter as soon as possible. It is not a requirement that your abstract be accepted – only that you have submitted and paid for the conference. Please go to our visa page to submit a request for an invitation letter.

Q: What do I do if my abstract is not accepted?

All applicants with an unsuccessful abstract submission will be invited to attend the conference as a passive participant at no added cost.

Q: Is there a template to help me format my abstract?

Yes, please review to our “abstract layout” heading further up on this page.

Q: Can I submit more than one abstract?

Yes, you may submit as many abstracts as you wish. All abstracts must confirm to the standards set out in the submission guidelines. You must pay the registration fee for each abstract submitted.

Q: What kind of research can I submit?

ICHAMS accepts original research only. Case reports and literature reviews are NOT accepted.

Q: I am a mature student who has already completed a degree (Post-Grad, Post-Bac). Can I still submit an abstract to ICHAMS?

Yes, research completed as part of a post-baccalaureate program or research done previously during undergraduate studies is acceptable for submission to ICHAMS. Additionally, research done during your time in medical school or during your pharmacy/physiotherapy degree is accepted. If your research was conducted as part of a higher-level degree program (Masters, PhD), then submit your work as part of the Graduate Category.

Q: Can I present an abstract that has already been presented at another conference?

Yes, you may submit work that has already been presented at another conference. However, in compliance with copyright regulations you may not publish the same abstract more than once. Therefore, if you have already published your abstract in any journal you can present at ICHAMS but cannot sign the waiver for publication in the BMC Proceedings.

Q: My supervisor is not aware that I am submitting my abstract to ICHAMS – can I still submit?

No, as this is an undergraduate research conference all abstracts must be reviewed by your supervisor and the supervisor must be listed as a co-author.

Q: I have already submitted my abstract, however I have recently received new results that change the outcome of my abstract – can these changes now be made?

No, once an abstract has been accepted no further changes can be made. If accepted for oral or poster presentations, you may supplement your results with new data obtained since abstract submission. However, these changes will not be published in the BMC Proceedings (i.e. only the originally submitted abstract is published).

Q: I have more abstract authors than there is room for in the submission form – how do I add them all?

If you have more than 10 authors please send an email to ichamsresearch@rcsi.ie with your full name and the full title of your abstract. Please provide a list of all authors including first name, middle initial (if necessary), surname, and affiliation). Please mark the most senior author as the corresponding author.

Q: Who is the corresponding author?

The corresponding author is the most senior author of your abstract, commonly your supervisor. If you choose to submit your abstract for publication in the BMC Proceedings, the corresponding author will be listed in the publication. Please note that all correspondence regarding the conference itself will be directed at the Lead Author. The corresponding author designation is strictly used for abstract publication.

Q: Will my abstract be published if I submit it to ICHAMS?

All abstracts accepted for oral or poster presentations that have not been published previously can be published in the BMC Proceedings. During registration at the conference, you will be provided with a publication waiver. This waiver must be signed in order for the abstract to proceed to publication. If you do not attend the conference or do not sign the waiver, your abstract will not be published.

Q: What if I do not want my abstract published?

If you do not sign the publication waiver on the day you register for the conference during the conference weekend, your abstract will not be published. If you don’t pay the 10 Euro processing fee, your abstract will not be submitted to BMC proceedings

Q: How do I format my Oral or Poster Presentation?

Please see the presentation guidelines page for more information.

Q: Can I submit an abstract that has been or will be published as a full article in the RCSI Student Medical Journal (SMJ) - *RCSI STUDENTS ONLY*

Yes, you can publish and present in both journals as the SMJ is not published online.

Q: Can I present my abstract at ICHAMS and at the RCSI Research Summer School Research Day? - *RCSI STUDENTS ONLY*

Yes, however please ensure that you check with your supervisor regarding publication of your abstract with ICHAMS.

LOGISTICS

Q: Do I need a Visa to attend ICHAMS 2019?

A: Please contact your local Irish Embassy for information regarding travel requirements to Dublin. If you require a Visa, we will issue a certificate of registration to support your application ONLY after the registration fee is paid in full. We cannot issue this letter unless the fee for conference attendance is paid. We can write letters for active or passive participants of the conference.

Q: Can ICHAMS provide information on Visa processing, what my Visa will permit, etc.?

A: No, ICHAMS cannot provide information regarding any aspect of Visa processing or what the Visa allows. All Visa queries should be directed to the Irish Department of Foreign Affairs or the Irish Embassy in your home country. Visa information can also be found at the following link http://www.citizensinformation.ie/

Q: Can ICHAMS book travel or accommodation for me?

A: ICHAMS does not book travel or arrange accommodation for delegates. However, you can find a helpful list of accommodation recommendations on our accommodations page

Q: How do I format my oral or poster presentation?

A: Please see the presentation guidelines page for more information.

 

RCSI STUDENTS

Q: Can I submit an abstract that has been or will be published as a full article in the RCSI Student Medical Journal (SMJ)?

A: Yes, you can have your abstract published in BMC Proceedings, as well as the full length article in the RCSI SMJ.

Q: Can I present my abstract at ICHAMS and at the RCSI Research Summer School Research Day?

A: Yes, please ensure that you check with your supervisor regarding publication of your abstract with ICHAMS.