1. GENERAL GUIDELINES
Please read these guidelines carefully prior to submitting your abstract. YOUR ABSTRACT MAY BE REJECTED IMMEDIATELY IF YOU DO NOT FOLLOW THESE GUIDELINES.
ICHAMS 2020 Rules & Regulations:
The Lead Author (i.e. the individual submitting the abstract and presenting at the conference) has the authority to submit the abstract and has obtained permission from their supervisor (i.e. corresponding author) and all other authors;
Upon abstract submission, the Lead Author and co-authors agree to all copyright transfer terms;
25 euro fee for abstract submission review and processing (non refundable) + 25 euro fee for conference attendance.
Note: if your abstract is rejected and you do not wish to attend as a passive participant we will refund your 25 euro attendance fee.
There is an additional 10 euro charge if you wish to have your abstract published in the BMC Proceedings.
Note: If your abstract is rejected, we will refund this BMC publication fee.
All fees including applicable administration fees must be paid by credit card at the time of abstract submission. If you are from a country that does not support our payment portal please email email@example.com to arrange another payment form.
All Lead Authors whose abstracts are rejected by the judging committee are welcome to attend as a Passive Participant at no additional cost;
The primary responsibility for compliance with any disclosure or nondisclosure requirements resides solely with the researchers;
There is no limit to the number of abstracts that an individual may submit. However, you must register and pay the 25 euro abstract submission fee for each abstract you submit;
To have your abstract published in the BMC Proceedings you must pay the 10 euro publication fee and sign and hand in your waiver at registration during the conference weekend
In order to have your abstract published with BMC Proceedings your data cannot be published with any other conference and/or publication;
Plagiarism will be checked and will not be tolerated.
2. SUBMISSION INFORMATION
Abstract submission for ICHAMS 2020 will be open from September 2, 2019 to October 14, 2019.
Research must have been completed during an undergraduate degree, graduate degree, or as part of a professional degree including medicine, pharmacy, or physiotherapy.
Abstracts will only be taken into consideration if they are written in English and do not exceed the maximum of 300 words (not including title and authors). In addition, only original research will be considered – case reports and literature reviews will not be accepted, meta-analyses and systematic reviews will be accepted.
All topics in medicine and biomedical sciences are welcome. When submitting, please assign your abstract to one of the categories below that best suits your research topic.
A. Abstract Categories
B. The Lead Author must be assigned for each abstract submission:
This individual is the first author listed on the submission and has the primary responsibility for communications with ICHAMS.
They are responsible for ensuring all co-authors and company sponsors approve the submission, publication, and potential presentation.
They will deliver the oral or poster presentation if the submission is accepted. The lead author should be comfortable to present and answer questions in English.
C. The Corresponding Author must be assigned for each abstract submission:
This individual is often the final author listed on the submission and is the most senior author or research supervisor.
They will be listed as the corresponding author in the BMC Proceedings abstract publication (provided the Lead Author request that the abstract be published and signs the appropriate waiver at the conference).
They are ultimately responsible for the quality of work, including any plagiarism.
ICHAMS reserves the right to contact the corresponding author should any concerns about the quality of work be raised.
D. Abstract Layout
3. ABSTRACT SELECTION
All abstract submissions are reviewed by our judging committee, consisting of a panel of academics. For more information about the judging criteria and selection process, please click here.
Please note that once your abstract is ACCEPTED, no additional changes can be made at any time.
Abstract decisions will be announced sometime between mid-December to early-January. You will be notified by email, indicating if you were accepted or rejected. If accepted, you will also be notified as to what presentation you have been invited for (Plenary session, oral, or posters)
Abstract submission will be chosen for poster, oral or plenary based on the decision of the external abstract review committee. The delegate will be notified about the type of presentation in December, along with their acceptance to the conference.
4. ABSTRACT FAQs
Q: When will I hear if my abstract has been accepted?
Participants will be informed about abstract decisions between mid-December to early January prior to the conference.
Q: What do I do if I need a visa to attend ICHAMS?
During abstract submission you will be prompted to answer a question regarding the need of a visa letter. If you select yes you will be asked a series of questions for us to populate you visa letter with. This will initiate the process of getting a visa letter so you can present it to your embassy to begin your visa application process in time.
Q: What do I do if my abstract is not accepted?
All applicants with an unsuccessful abstract submission will be invited to attend the conference as a passive participant at no added cost. Your 10 euro BMC publication fee can be refunded. If you do not wish to attend the conference as a passive participant we can refund your 25 euro attendance fee. The 25 euro abstract submission processing fee is non refundable.
Q: Is there a template to help me format my abstract?
Yes, please review to our “abstract layout” heading further up on this page.
Q: Can I submit more than one abstract?
Yes, you may submit as many abstracts as you wish. All abstracts must confirm to the standards set out in the submission guidelines. You must pay the registration fee for each abstract submitted.
Q: What kind of research can I submit?
ICHAMS accepts original research only. Case reports and literature reviews are NOT accepted.
Q: Can I present an abstract that has already been presented at another conference?
Yes, you may submit work that has already been presented at another conference. However, in compliance with copyright regulations you may not publish the same abstract more than once. Therefore, if you have already published your work you can present at ICHAMS but cannot sign the waiver for publication in the BMC Proceedings.
Q: My supervisor is not aware that I am submitting my abstract to ICHAMS – can I still submit?
No, as this is an undergraduate research conference all abstracts must be reviewed by your supervisor and the supervisor must be listed as a co-author.
Q: I have already submitted my abstract, however I have recently received new results that change the outcome of my abstract – can these changes now be made?
No, once an abstract has been submitted no further changes can be made. If accepted for oral or poster presentations, you may supplement your results with new data obtained since abstract submission. However, these changes will not be published in the BMC Proceedings (i.e. only the originally submitted abstract is published).
Q: I have more abstract authors than there is room for in the submission form – how do I add them all?
If you have more than 10 authors please send an email to firstname.lastname@example.org with your full name and the full title of your abstract. Please provide a list of all authors including first name, middle initial (if necessary), surname, and affiliation). Please mark the most senior author as the corresponding author.
Q: Who is the corresponding author?
The corresponding author is the most senior author of your abstract, commonly your supervisor. If you choose to submit your abstract for publication in the BMC Proceedings, the corresponding author will be listed in the publication. Please note that all correspondence regarding the conference itself will be directed at the Lead Author. The corresponding author designation is strictly used for abstract publication.
Q: Will my abstract be published if I submit it to ICHAMS?
All abstracts accepted for oral or poster presentations that have not been published previously can be published in the BMC Proceedings. During registration at the conference, you will be provided with a publication waiver. This waiver must be signed in order for the abstract to proceed to publication. If you do not attend the conference or do not sign the waiver, your abstract will not be published.
Q: What if I do not want my abstract published?
If you do not sign the publication waiver on the day you register for the conference during the conference weekend, your abstract will not be published.
Q: How do I format my Oral or Poster Presentation?
Please see the presentation guidelines page for more information.
Q: Can I submit an abstract that has been or will be published as a full article in the RCSI Student Medical Journal (SMJ) - *RCSI STUDENTS ONLY*
Yes, you can publish and present in both journals as the SMJ is not published online. However, you cannot publish your abstract in both the BMC and RCSI SMJ.
Q: Can I present my abstract at ICHAMS and at the RCSI Research Summer School Research Day? - *RCSI STUDENTS ONLY*
Yes, however please ensure that you check with your supervisor regarding publication of your abstract with ICHAMS.